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Privacy Agreement 

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PERFORM/Taleo Privacy Notice

Thank you for your interest in Perform.

This Privacy Notice applies to and is incorporated in the Taleo Terms of Use (The "Taleo Service") 

This privacy notice sets out the basis on which Perform or any of its subsidiary undertakings from time to time (collectively "PERFORM", "we", "us", "our") will process any personal information that you provide to us. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it. 

Use of your information

You will only be able to access the Taleo Service by registering with us. To register with us, you must provide us with at least your first name, email address, username and password, home address and details of your eligibility to work. 

Your application and any other information that you provide to us (including any sensitive personal information such as medical conditions or criminal record history) by (i) uploading directly to the Taleo Service and/or (ii) communicating to our recruitment team via email will be used by Perform for the following purposes:

i)           In order to process your application for employment, including contacting you via email to provide updates and deal with enquiries. This might involve  any specific roles you have applied for but we may also use your information to review your skills and interests against other roles for which you may be suitable.

ii)          We may carry out pre-employment vetting, including but not limited to criminal  record checks, confirmation of academic qualifications, and requesting employer or other references.

iii)          We may also use your information for reporting purposes (including in anonymised form for our statistical purposes), to comply with any legal or regulator requirements, or otherwise respond to any relevant regulator or competent authority as required by law.

iv)          In order to notify you of any changes to our application process or the Taleo Service. 

You may update, correct or modify the information you have submitted to Perform on this Taleo Service by logging back in at any time.

Storage and retention of your information

Your application and any other information that you provide to us will be held on systems operated on behalf of Perform by Oracle Corporation and its subsidiaries from time to time ("Oracle"). Oracle is under contract with Perform to ensure that your information is protected to standards required by Perform and is only processed in accordance with instructions from Perform. To understand how Oracle uses the personal data it processes in order to provide the Taleo Service, you can view their privacy notice here.

Your information will be stored on the Taleo system for a period of 18 months from your last visit. if you do not log into your profile in the 18-month period, your details will be automatically removed. 

If you would like your details to be removed before then, you can do this by logging into your profile, clicking on 'My Account Options' where you will then be taken to another page. Next to 'My Account' there is a deactivate link - please click on that link and follow the steps from there. 
 
Disclosure of your information

We may share your personal information with any member of the Perform group (www.performgroup.com) in order to process and review your application.
 
We may share your information with selected third parties including:
  • In the event that we sell the business operating our recruitment service or it is integrated with another business, in which case we may disclose your personal information to our advisers and any prospective buyer's advisers as well as to the new owners of the business.
  • If we are under a duty to disclose or share your personal information in order to comply with any legal obligation, or in order to enforce or apply our terms of use; and
  • Where we store your personal information. We may use tracking tools such as Trello to manage the status of your application. This information will be restricted, and will only be accessible to the Recruitment team and relevant hiring managers via a protected log in. For details on how your information is used on this platform, please refer to the section entitled 'Notice to End Users' at the following link: https://trello.com/privacy

Security

We understand that the security of your personal information is important to you. When handling personal information, security is paramount and we seek to ensure it is protected through appropriate technical and organisational measures. We use reasonable administrative, logical and physical controls, including password protection, to safeguard your personal information against loss, theft and unauthorised access, use or modification.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information in accordance with applicable law, we cannot guarantee the security of your personal information.

International Data Transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this Privacy Notice.

Information which you provide may be transferred to our group companies, commercial partners, suppliers or agents located outside your country. We will ensure adequate protection of your personal data transferred outside of your country as required under applicable laws. For example, if you are location in the EEA or in the UK, you may contact us for a copy of the safeguards which we have put in place to protect your personal data in these circumstances.

Contact

Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to HRqueries@performgroup.com

Changes

We reserve the right to change the practices described in this Privacy Notice at any time by posting an updated Privacy Notice. Please check here periodically. If we amend this notice, your continued use of Taleo Service will amount to your acknowledgement of the amended notice.